Zaiko · Food and Beverage Retail Solutions

FEATURES

AI-Powered Invoice Scanning

The Zaiko app transforms any supplier invoice into actionable data in seconds. With just a picture of the delivery invoice, our system automatically extracts product details, quantities, and prices while standardizing vendor information across your operation. Through intelligent recognition, our AI flags any discrepancies or potential errors, maintaining accurate digital records for compliance and auditing purposes. As invoices are processed, your inventory counts update automatically, ensuring your stock levels are always current.

Compatible with Existing Systems

We understand that your business relies on multiple tools working together seamlessly. That's why Zaiko integrates directly with major POS systems, ERPs, and accounting software. Our flexible API ensures that no matter what you're using, Zaiko can connect to it, creating a unified operational ecosystem for your business.

Live Inventory Updates

Zaiko's real-time inventory management system provides easy visibility into your stock levels. Customer purchases from your point-of-sale system are sent to your own platform that continuously monitors your inventory and sends automated alerts when products reach reorder points. This can also help prevent stockouts while reducing excess inventory.

YOUR GUIDE TO COMPLIANCE

Understanding the FDA's Food Safety Modernization Act

The Food Safety Modernization Act (FSMA) 204 rule, also known as the Food Traceability Rule, represents a significant shift in food retail regulation. Let's break down the key requirements and how Zaiko helps you meet them as this comes into effect in 2026.

Supply Chain Traceability Requirements

The FDA states: "Persons subject to the rule will be required to maintain records containing Key Data Elements (KDEs) associated with specific Critical Tracking Events (CTEs)."
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‍In simple terms, you'll need to maintain detailed records of where your food products come from and how they move through your supply chain. Zaiko automatically captures and stores this information through our invoice scanning system, creating a digital paper trail that meets FSMA requirements.

Critical Tracking Events (CTEs)

The FDA defines CTEs as: "receiving, shipping, transforming, and creating food products on the Food Traceability List (FTL)."
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‍For retailers, this primarily concerns receiving and shipping events. Zaiko's system automatically records these events as they happen, capturing all required information through our invoice scanning and inventory management features.

Record Retention and Accessibility

"Records must be maintained for two years from the date you created the record." Additionally, the FDA requires that "electronic sortable spreadsheet containing relevant traceability information must be provided to FDA within 24 hours of a request."

‍Zaiko stores all your transaction data securely in the cloud, maintaining records well beyond the two-year requirement. Our system allows you to instantly access and export any historical records in the FDA-required format, ensuring you can respond to requests promptly.

Rapid Response Capabilities

Under FSMA 204, businesses must be able to respond to FDA requests within 24 hours. Zaiko's system enables instant access to product location and movement history, allowing you to quickly identify and respond to any food safety concerns or recall requests.

FAQs

Answers to popular questions you might have about Zaiko.

What does Zaiko do?

Zaiko helps retailers increase profits by automating data entry for Direct Store Delivery (DSD) invoices. Our AI technology reduces errors, eliminates manual labor, and ensures real-time accuracy, allowing you to cut costs and uncover savings. It integrates with existing ERP, POS, and inventory management systems to enhance operational efficiency and boost profit!

Who is Zaiko for?

Zaiko is ideal for small to medium-sized businesses, retail chains, and distribution centers that want to streamline their invoice and inventory processes. It’s perfect for teams seeking to reduce manual work, improve accuracy, and gain valuable operational insights.

How secure is my data on Zaiko?

Security is a top priority for Zaiko. We use end-to-end encryption, industry-standard data protection protocols, and secure data centers to ensure your information is safe. Additionally, role-based access controls allow you to manage user permissions effectively within your team.

Can Zaiko integrate with existing tools?

Yes, Zaiko integrates seamlessly with various existing systems, including ERP platforms, POS systems, and inventory management software. Our flexible integration options ensure that your workflow remains smooth and efficient, enhancing your current processes without disruption.

Is Zaiko easy to use if you’re not technical?

Definitely! Zaiko is designed with a user-friendly interface that makes it easy for both technical and non-technical users. The platform allows you to upload invoices, manage inventory, and view insights without needing specialized technical knowledge.

Modern Solutions for Food Retailers